Meeting Time:

The Planning Board meets on Tuesdays at 6:30 P.M at Dayton Town Hall.   Please check the event calendar to verify the dates and times as they can change. 

 

Planning Board Role:

The Planning Board is responsible for the review of Conditional Use Permits (all commercial/ business/industrial operations within the Town per the Zoning Ordinance) and the review of all Subdivision Applications per Subdivision Regulations. The Planning Board also works to draft new ordinances and regulations at the direction of the Select Board. 

 

Meeting Agendas Here

Meeting Minutes Here

Site Walk Notices Here

Public Hearing Notices Here

Planning Board Meeting Procedures (click link)

Conditional Use Permit and Subdivision Application Deadlines

Complete New Conditional Use Permit and Subdivision applications must be submitted to the Town Hall two weeks before a scheduled Planning Board meeting. This is necessary so the Planning Board can process the initial application, determine if the application fee and escrow has been provided and determine if notice to abutters has occurred. Please contact the Planning Board Chair or Town Hall with questions or special circumstances as we may be able to accommodate your situation if provided notice.

If your application has been received by the Planning Board and is undergoing an active review and continued workshops, please provide plan revisions one week prior to a scheduled Planning Board meeting. This allows the Board to review the updated submission and prepared review comments prior to the scheduled meeting.  Please contact the Planning Board Chair with updates on revisions and submissions so we can be sure to include you on a meeting agenda.

 

Information for All Applicants - Please Review (click link)

Conditional Use Permit and Subdivision Required Documentation Upon Submission

Complete Conditional Use Permit and Subdivision applications mean the following information must be provided to the Town Hall:

• Application Form - all pages complete and signed
• 8 copies of all materials required for Planning Board submissions (6 Planning Board members, 1 for the Code Officer, and 1 for the town file). Plans should measure 24 inches by 36 inches. Please have plans pre-folded. Provide an email with downloadable link or USB thumb drive of the submission materials: application form, plan, right/title/interest and all supporting information in PDF form.
• Fees & Escrow: A check made payable to the Town of Dayton for the application fee and initial escrow deposit (Town Hall staff can help calculate your fee. The Planning Board Chair can also assist you with calculating the fee provided enough information has been provided). Application fees are non-refundable unless a refund is authorized by the Select Board. Escrow deposits are paid by the applicant and shall cover public hearing certified mailing costs, newspaper costs, third party consultant fees, attorney review fees and any administrative costs incurred by the Town during the application review.
• Copies of Right, Title and Interest in the property or properties involved in the application (i.e. Deed, Purchase & Sale Agreement & any letters of authorization from the owner granting permission to an applicant to pursue the application)
• Applications require the submission of a Site Plan or Subdivision Plan:
1. For an initial inquiry a sketch or hand-drawn plan can be submitted and reviewed.
2. Once a formal application is provided and plan must be submitted, meeting the standards of the ordinances. It is recommended, and may be required, that a site plan submitted for a Conditional use Permit be prepared based on a recent boundary survey or as-built plan that has been prepared by a Professional Land Surveyor licensed in the State of Maine. 
3. Plan requirements include but are not limited to:  the plan is on 24” x 36” sized paper and includes a signature block, title block, graphic scale, north point, location map, legend; depicts the subject property in its entirety with lot lines, monuments, rights of way, easements; depicts and notes zoning dimensional requirements; depicts zoning boundaries; notes owner name and address, applicant name and address, consultant(s) names/ addresses; depicts all existing and proposed: utilities, grading, tree lines/ vegetation, structures, parking, streets/roads, septic systems, wells, wetlands, watercourses, stone walls, cemeteries, lighting, signage, refuse; notes all existing and proposed; uses, parking requirements, lot coverage; identifies fuel storage, fire protection; fencing and gates; and abutting properties, abutting streets/roads, abutting driveways, abutting septic systems and wells, etc.

The plan shall also include plan notes addressing the above and any conditions or details deemed necessary by the Planning Board to demonstrate compliance with ordinance requirements. Recommended plan notes/ sample notes can be viewed on the town website.

4.       A Subdivision Plan is required to be prepared and stamped by a Professional Land Surveyor licensed in the State of Maine.

1. A Professional Engineer may also be required to prepare and design: plan and profile sheets with details for stormwater management plans, erosion and sedimentation control plans, grading or utilities infrastructure improvements, road/ street design, file permits with Maine Department of Environmental Protection (MDEP) for Stormwater or Site Location Permits, Army Corps of Engineers (ACOE), Maine Department of Transportation (MDOT), NRPA Permit, Permit by Rule (MDEP), or Maine Dept. of Human Services for central water supply system.
2. A Professional Engineer may be required to prepare traffic studies, cost estimates, etc.  
3. Other consultants may be required such as:
•  Soil scientists to prepare septic system designs, test pits, identify soil types, identify wetlands and vernal pools, and identify gravel aquifers, water table, hydrogeologic assessments, etc.
• Attorney to prepare sample deeds, easements, Homeowner’s Association documents, Condominium Association documents, Road Maintenance Agreements, etc.

Submissions received in time for a scheduled meeting are not guaranteed placement on an upcoming agenda. The Planning Board makes a best effort to process all applications as quickly as possible.

Contact Us:

 Click here to contact us.

Contacting the Planning Board

To submit comments to the Planning Board, you can:

•  Email the Planning Board Chair, Code Enforcement Officer or Town Clerk
• Hand deliver correspondence to Town Hall (ask for Code Enforcement Officer or Town Clerk)
• Mail them to:
  Planning Board, 33 Clarks Mills Rd, Dayton, ME 04005
• Please Note: Comments provided become part of the public record. This means your comments will be forwarded to the applicant/owner of the subject project, will be uploaded to the town website, will be added to the project file, and will be distributed to Planning Board members, appropriate department heads and third party engineers. Please redact or omit personal information you do not wish to be entered into the public record.

Public Comment:

All communication, comments and questions shall be in writing (email preferred) in advance of a scheduled Planning Board meeting. All written comments become part of the public record and are provided to applicants. Planning Board members and Town Staff. If a project has a public hearing scheduled, this is the opportunity the public has to comment on an application during a Planning Board meeting.  Otherwise, no comments will be heard during a Planning Board meeting. Members from the public are always welcome to attend Planning Board meetings, but we will be strictly enforcing how the public speaks during meetings to allow the Boards ability to operate without disruption. 

 

Planning Board Members: