SELECTMEN MEETING MINUTES

MARCH 17, 2008

PRESENT:  Ted Poirier, Angela Cushman, Ed LeBlanc, Mike Souliere, Jim Trask, Jim Roberts

ABSENT:

OTHERS PRESENT:  Sheila Dube, Lisa Whitney, John Gay, Dave & Rose Hill

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

1. CEO Report
2. Rose & Dave Hill submitted a request to have Hights Landing Road built to Town specification so that they can build a house at the end of the road. 

PUBLIC FORUM:

OLD BUSINESS:

1. School re-organization.  Jim Roberts worked with David Ordway, Town Attorney, in documenting the property that will be allocated to the RSU. 
2. Snow Plow contract.  Several individuals have been in to obtain a bid package.
3. Employee Handbook.  Angela Cushman sent a draft to the Town’s attorney for review. 
4. Saco River Corridor Commission.  The commission is looking for a representative from the Town.  Anyone interested should contact one of the Selectmen.    
5. Building Committee. The Committee will hold a public hearing the 1^st week of April.
6. Animal Control Officer.  Ken Guay is no longer the Animal Control Officer.  Jim Roberts is in contact with 2 individuals that may have an interest in the position.   
7. Harris Farm skier crossing sign.  Mike Souliere has ordered the signs.
8. Hights Landing bids.  Jim Trask contacted Gerry Paradis regarding his offer of donating some land adjacent to the Town property.  Gerry Paradis is interested in donating 5 acres in addition to the 2 acres already owned by the Town to be used by the Town. Dave & Rose Hill asked if there is a right of way.  Jim Trask communicated that the right away would need to be determined by a lawyer.  The Town’s attorney will be contacted before the next meeting.  Dave Hill asked how the Town can accept Gerry’s proposal when the Town has already accepted a proposal from us.  The proposal was not in writing.  Jim Trask made a motion to table all bids, look at both properties in the spring and if Dave is still interested in the initial proposal we act on it later.  Angela Cushman asked the Selectmen to clarify if the Town is to purchase any land that voter approval would need to be obtained prior to selling.  Voter approval is necessary in order to use money from the Land Account.  If Municipal Capital Improvement funds are used, voter approval is not necessary.  Jim Roberts stated that 2-3 years ago the Town had an agreement with Dave Hill to buy the property located next to the Town Office and Dave Hill back out of the agreement.  Rose feels the right of way has gone back to the abutters, but if the Town wants to take that land then a road needs to built to Town specifications.  Discussion was held about whether Dave Hill’s property is build-able.  Ted Poirier made a motion to table this issue for a week; 2^nd by Ed LeBlanc.  Lisa Whitney asked the Selectmen to consider looking into the status of any abandoned roads and making determinations now before more situations arise as land is sold.   Jim Roberts will contact David Ordway about determining right of way at Hights Landing.  Jim Trask to follow up with Gerry Paradis.  Jim Trask will contact the State regarding eminent domain. 
9. PSAP extension.  The PSAP contract indicates if a Town would like to extend contract a letter needs to be sent to the State.  Selectmen signed an extension letter for PSAP.

NEW BUSINESS:

1. Amos Gay has been contacted regarding being a moderator for the Town Meeting.  The Petersons will be contacted regarding being wardens for Election Day.
2. Mike Souliere submitted a budget to the Selectmen for the roads. 
3. The Town’s audit report will be issued soon.  Angela Cushman to schedule the auditors to attend a Selectmen’s meeting in the next month or two. 
4. On March 19^th the Fire Department will be presenting their budget to the Budget Committee and Selectmen.

SIGNED:

1. 03/03/08 Selectmen minutes
2. 03/19/08 Accounts Payable Warrant
3. 03/19/08 Payroll Warrant

ADJOURNMENT:

Motion made by Jim Trask to adjourn meeting at 20:20.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

MARCH 24, 2008

PRESENT:  Ted Poirier, Angela Cushman, Ed LeBlanc, Mike Souliere, Jim Trask, Jim Roberts

ABSENT:

OTHERS PRESENT:  Sheila Dube, Lisa Whitney, John Gay, Dave & Rose Hill, Amos Gay

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

1. A letter was received from David & Rose Hill regarding the Hights Landing bids.       

PUBLIC FORUM:

1. John Gay asked who was awarded the waste management contract.  BBI was awarded the contract.
2. Rose & David Hill asked about an update on Hights Landing.  The Selectmen received a response from the town attorney.  Ted Poirier advised Rose & Dave Hill to seek legal advice regarding the right of way into Hights Landing.  Rose & Dave Hill submitted a letter to the Selectmen regarding their stance on the bids for Hights Landing .

OLD BUSINESS:

1. School re-organization.  No update at this time.    
2. Snow Plow contract.  Bid packages are due Wednesday, March 26^th at 4 pm.
3. Employee Handbook.  David Ordway, Town Attorney, is reviewing the draft personnel policy. 
4. Building Committee. The Committee will hold a public hearing in April.
5. Animal Control Officer.  Jim Roberts is in contact with 2 individuals that may have an interest in the position.   
6. Harris Farm skier crossing sign.  Mike Souliere has ordered the signs.
7. Hights Landing bids.  Jim Trask made a motion to table all bids until the Selectmen are able to look at both sites, when the snow is gone. 2^nd by Ed LeBlanc.  Passed 3/0.
8. Fire Department will be meeting with Lyman and Dayton Budget Committees and Selectmen on Wednesday, March 26^th at Lyman Town Offices ~ 7pm.  Dan Gay will contact Lyman to discuss format of meeting on Wednesday night. Jim Roberts has requested from the Fire Department a break down of calls between Lyman and Dayton.

NEW BUSINESS:

1. Jim Trask made a motion to purchase a laptop and a/v equipment; 2^nd by Ed LeBlanc.  Passed 3/0.
2. The Selectmen will hold a budget workshop on April 7^th at 6 pm.  Michelle Boisjoly, Tax Assessor, will be in attendance.
3. Ed LeBlanc made a motion to appoint Angela Cushman and Jim Roberts as Deputy Administrators for General Assistance; 2^nd by Jim Trask.  Passed 3/0.    
4. Community Library in Lyman asked if hours could be posted on the town website.  Jim Roberts to add to the website if not already listed.  
5. A resident who works in the heating industry was wondering if the recall work has been completed on the propane system being used in the School Modular. Angela Cushman to contact Mike Garrity, SU7.
6. Amos Gay was in to give an update on mapping and to provide an interim bill. 

SIGNED:

1. 03/17/08 Selectmen minutes
2. Training request

ADJOURNMENT:

Motion made by Jim Trask to adjourn meeting at 19:50.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

MARCH 31, 2008

PRESENT:  Ted Poirier, Angela Cushman, Ed LeBlanc, Mike Souliere, Jim Trask, Jim Roberts

ABSENT:

OTHERS PRESENT:  Sheila Dube, Lisa Whitney, John Gay, Dave Hill, Amos Gay, John Boissonnault, Paul Poirier, Scott Littlefield, Ed Littlefield, Jeff Sawyer, Lisa & Allan Bouchard

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

            Angela Cushman, General Assistance Administrator, expires 2011

            James Roberts, General Assistance Administrator, expires 2011

CORRESPONDENCE:

1. CEO Report

PUBLIC FORUM:

OLD BUSINESS:

1. School re-organization.  The RSU committee has sent a letter to Sue Gendron to request an extension on filing paperwork.     
2. Employee Handbook.  David Ordway, Town Attorney, is reviewing the draft personnel policy. 
3. Building Committee. The Committee will hold a public hearing April 9^th at 6:30 pm to hear comments from the residents regarding a new multi-purpose municipal building.  Angela and Jim to publicize public hearing.
4. Animal Control Officer.  Jim Roberts is in contact with 2 individuals that may have an interest in the position.   
5. Harris Farm skier crossing sign.  Mike Souliere will be installing signs.
6. Hights Landing bids.  On hold until a later date.
7. Fire Department.  The Selectmen and Budget Committees of both Lyman and Dayton met shortly with Fire Department representatives and then met to discuss the fire department budget.  Selectmen and Budget Committees of both towns agreed to the following budget:  3% increase on contract, 11.98% increase on FT personnel, fire truck account staying the same as last year and not to fund the fire chief position.  The Fire Department will also access the current balance of the fire truck account to purchase a ladder truck and pickup truck.  A task force will be formed consisting of Selectmen, Budget Committee members and Fire Department representatives or a consultant will be hired to determine the future direction of the fire department. 
8. Heating system at the school modular.  The current system is up to date per the School Board.

NEW BUSINESS:

1. Snowplow bids.  The Selectmen opened the snowplow bids. A decision on the bids will be made at a later date.

            Paul Poirier - $150,000 with annual increase 5% + price of bond; $6,000 school (included in the $150,000),             price cap on fuel @ $4.50.

            Mike Souliere - $193,000; $7,000 school, $6,000 performance bond, 2.5% annual increase

            Seth McCoy - $123,375 ($3,025 per mile); school $22,500, approximately $60,000 to be stock piled for             salt/sand, bond included.

      John Boissonnault asked if a conflict of interest exists between Mike Souliere being the Road Commissioner       and also bidding on the snowplow contract. Lisa Bouchard asked what happens if none of bids meet the criteria             of the proposed bid.  The bids could be rejected and the process would start again.  Lisa also asked if the       contractors are required to have certain equipment to complete the job.  Yes, the contractors are required to     have certain equipment which would be outlined in the contract.  Another question from Lisa was can the            contractor come back to the Town for more money.  No, unless the contractor has negotiated a price cap for            diesel fuel.       

2. Budget committee.  The budget committee will be meeting Wed, April 2^th ~ 6:30 pm ~ Town Office.
3. Selectmen received a copy of the annual audit report completed by MacDonald Paige.  Angela Cushman reviewed the highlights of the management letter and communicated that some procedures have been updated to address the comments.  Ed LeBlanc will be reviewing bank reconciliations on a monthly basis.  Angela Cushman to schedule the auditors for a future Selectmen meeting. 

SIGNED:

1. 03/24/08 Selectmen minutes
2. 04/02/08 Payroll warrant
3. 04/02/08 Accounts Payable warrant

ADJOURNMENT:

Motion made by Ed LeBlanc to adjourn meeting at 20:05.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

APRIL 7, 2008

PRESENT:  Ted Poirier, Angela Cushman, Ed LeBlanc, Mike Souliere, Jim Trask, Jim Roberts

ABSENT:

OTHERS PRESENT:  Sheila Dube, Lisa Whitney, John Gay, Paul Poirier, Ed Littlefield

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

PUBLIC FORUM:

OLD BUSINESS:

1. School re-organization.  No update at this time.     
2. Employee Handbook.  David Ordway, Town Attorney, is reviewing the draft personnel policy. 
3. Building Committee. The Committee will hold a public hearing April 9^th at 6:30 pm to hear comments from the residents regarding a new multi-purpose municipal building. 
4. Animal Control Officer.  Jim Roberts is in contact with 2 individuals that may have an interest in the position.   
5. Hights Landing bids.  On hold until a later date. 
6. Fire Department.  Dan Gay to follow up with Lyman regarding communication with Fire Department.
7. Snow plow bids.  Selectmen discussed the submitted bids.  Discussion was held regarding performance bond requirement.  Ed LeBlanc made a motion for Paul Poirier to pursue a letter of intent for a performance bond or letter of credit by April 18^th.  Passed 2/1.  Letter of intent will be faxed to Town Office.
8. Audit report.  Angela to schedule MacDonald Paige to attend a future Selectmen Meeting.

NEW BUSINESS:    

1. Budget Committee/School Board/Selectmen meeting ~ April 14^th at 5:30 pm ~ School Modular.

SIGNED:

1. 03/31/08 Selectmen minutes

ADJOURNMENT:

Motion made by Ed LeBlanc to adjourn meeting at 19:32.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

APRIL 14, 2008

PRESENT:  Ted Poirier, Angela Cushman, Ed LeBlanc, Mike Souliere, Jim Trask, Jim Roberts

ABSENT:

OTHERS PRESENT:  Sheila Dube, Lisa Whitney, John Gay, John Boissonnault

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

Remi Caron, Planning Board member, expire 2011

Gary Cobleigh, Planning Board member, expire 2011

John Boissonnault, Planning Board member, expire 2010

CORRESPONDENCE:

PUBLIC FORUM:

1. John Boissonnault asked about the culvert on Height Rd near the trailer park being cleaned out to allow water drainage.  Ted Poirier also mentioned the culvert on Toad Island Rd being blocked by a beaver dam. Mike Souliere will check out both culverts. 

OLD BUSINESS:

1. School re-organization.  The vote to enter into the RSU has been pushed off until November 2008.  However, the Town will need to follow the process for the school budget validation process this June.  For the school budget articles will be voted on at the town meeting and a referendum on Election Day.      
2. Employee Handbook.  David Ordway, Town Attorney, is reviewing the draft personnel policy.
3. Building Committee. The Selectmen had a discussion about whether the municipal building will be voted on the warrant during town meeting or on a referendum on Election Day.  Ed LeBlanc asked to have adequate publicity to educate the residents.  Jim Trask made a motion to hold the vote for the municipal town building at the Town Meeting; 2^nd by Ted Poirier. Passed 3/0.  
4. Animal Control Officer.  Selectmen agreed to advertise the position in the newspaper.   
5. Hights Landing bids.  Selectmen will conduct a site walk of the Hights Landing property on Wed, April 16^th at 4:30 pm. 
6. Snow plow bids. Awaiting letter of intent regarding a letter of credit for Paul Poirier.
7. Audit report.  Angela to schedule MacDonald Paige to attend a future Selectmen Meeting.
8. Fire Department.  Rodney Carpenter was contacted regarding the outcome of the budget committee.

NEW BUSINESS:    

1. Town meeting/referendums.  The Town Meeting will on Monday, June 2^nd at 6:30 in the School Gym.  There will be Town and State referendums for the June 10^th Election Day.  Jim Trask made a motion to have the school articles closed; 2^nd by Ed LeBlanc.  Passed 3/0.
2. Angela Cushman, Treasurer, provided monthly reporting to the Selectmen.
3. Ed LeBlanc asked about pulling the posted signs for the roads.  Mike Souliere will pull the signs on Friday.   
4. School Budget.  Selectmen are comfortable with the school budget and agreed that the budget committee does not need to meet again to take a vote.

SIGNED:

1. 04/04/08 Selectmen minutes
2. 04/16/08 Payroll warrant
3. 04/16/08 Accounts Payable warrant
4. Training request
5. Appointment papers for planning board members

ADJOURNMENT:

Motion made by Ed LeBlanc to adjourn meeting at 19:40.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

APRIL 22, 2008

PRESENT:  Ted Poirier, Angela Cushman, Ed LeBlanc, Mike Souliere, Jim Trask, Jim Roberts

ABSENT:

OTHERS PRESENT:  Sheila Dube, Darrell Whitney, Paul Poirier  

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

Ed LeBlanc made a motion for the board go into executive session pursuant to 1 M.R.S.A. 405 (6)(D) to discuss the snowplow contract. Ed LeBlanc made a motion to award the snowplow contract to Paul Poirier and the contract will be signed after the Annual Town Meeting; 2^nd by Jim Trask.  Passed 3/0.

ANNOUNCEMENTS:

APPOINTMENTS:

            Jim Roberts, Animal Control Officer, expires 2009

CORRESPONDENCE:

            The Selectmen reviewed and discussed the following items:       

            Charles Hayward – Old Dump complaint

            Judith Hayward – horrible smell complaint

            Jen Scott – dog complaint

            Clerk’s Report

            York County Budget

PUBLIC FORUM:

OLD BUSINESS:

1. School re-organization.  The vote to enter into the RSU has been pushed off until January 2009.  However, the Town will need to follow the process for the school budget validation process this June.  For the school budget articles will be voted on at the town meeting and a referendum on Election Day.      
2. Employee Handbook.  David Ordway, Town Attorney, is reviewing the draft personnel policy. 
3. Building Committee. No update at this time.  
4. Animal Control Officer.  Until a new ACO is hired, Jim Roberts will be appointed.  Jim Trask made a motion to have Jim Roberts trained and certified as the Town Constable to issue summons; 2^nd Ed LeBlanc. Passed 3/0. 
5. Hights Landing bids.  Selectmen conducted a site walk of the Hights Landing property on April 16th.  Discussion was held regarding the Hights Landing property and the property owned by Dave Hill abutting the current town property.  Ed LeBlanc will contact Rose & David Hill to attend the next Selectmen meeting April 28^th 7 pm. 
6. Snow plow bids. Paul Poirier provided a letter of intent of obtaining an Irrevocable Letter of Credit. 
7. Audit report.  Angela to schedule MacDonald Paige to attend a future Selectmen Meeting.
8. Fire Department.  Lyman and Dayton will be forming a committee to look at the future of the fire department.

NEW BUSINESS:    

1. Susie Bellerose, Tax Collector, was in to provide reporting for the month of March.  Vehicle registration: 154 cars, 38 rapid renewals and 4 boats.  Legislative update on LD2270 changing the mil rate from 6 years to 8 years.
2. Town report dedication.  Selectmen agreed to dedicate the report to Ruth Grantham and adding a thank you to all volunteers.
3. Tax payments.  Discussion was held regarding changing tax payments to two times a year.  Selectmen decided to stay with the one tax bill.
4. Dog complaints on Bittersweet Lane.  Jim Roberts to provide a copy of state law to the owner of non-compliant dogs.

SIGNED:

1. Training request
2. MMA Sexual Misconduct coverage

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 20:30.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

MAY 5, 2008

PRESENT:  Ted Poirier, Ed LeBlanc, Mike Souliere, Jim Roberts

ABSENT: Angela Cushman, Jim Trask

OTHERS PRESENT:  Sheila Dube, Darrell Whitney, John Gay   

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

The following correspondence was reviewed by the Selectmen:

            GMFD letter regarding documentation on the inspection on current ladder truck.

            DOT letter regarding speed zones changes on Route 5.

            Patrick Corcoran request on obtaining a copy of the current waste management contract.

PUBLIC FORUM:

OLD BUSINESS:

1. Employee Handbook.  David Ordway, Town Attorney, is reviewing the draft personnel policy. No update at this time. 
2. Building Committee. The Building Committee will hold a public hearing on May 21^st at 6:30 pm in the school gym.      
3. Animal Control Officer.    No update at this time.
4. Hights Landing bids.  Dave Ordway provided a Purchase and Sale agreement to the Selectmen.  Jim Roberts suggested not signing until he can have a conversation with Amos Gay.  The new mapping provided by Amos indicates that the stream running through the property might be a brook and we would be looking at 150 ft setbacks.  Jim Roberts to contact Amos Gay. 
5. Audit report.  Angela to schedule MacDonald Paige to attend a future Selectmen Meeting.
6. Fire Department.  After June, the Selectmen with be working with Lyman to determine a direction for Fire Department.

NEW BUSINESS:    

1. Angela Cushman to meet with Gorham Bank & Savings on Wednesday to discuss funding for the new municipal building.
2. Mike Souliere asked if the Selectmen were going to get someone to take care of the beavers around the Toad Island Road culvert.  No decision was made regarding this issue.

SIGNED:

1. Training requests
2. Contract Zoning
3. 04/28/08 Selectmen minutes
4. Receipt reimbursed to Angela Cushman

ADJOURNMENT: 

Ted Poirier made a motion to adjourn the meeting at 19:30.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

MAY 5, 2008

PRESENT:  Ted Poirier, Ed LeBlanc, Mike Souliere, Jim Roberts

ABSENT: Angela Cushman, Jim Trask

OTHERS PRESENT:  Sheila Dube, Darrell Whitney, John Gay   

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

The following correspondence was reviewed by the Selectmen:

            GMFD letter regarding documentation on the inspection on current ladder truck.

            DOT letter regarding speed zones changes on Route 5.

            Patrick Corcoran request on obtaining a copy of the current waste management contract.

PUBLIC FORUM:

OLD BUSINESS:

1. Employee Handbook.  David Ordway, Town Attorney, is reviewing the draft personnel policy. No update at this time. 
2. Building Committee. The Building Committee will hold a public hearing on May 21^st at 6:30 pm in the school gym.      
3. Animal Control Officer.    No update at this time.
4. Hights Landing bids.  Dave Ordway provided a Purchase and Sale agreement to the Selectmen.  Jim Roberts suggested not signing until he can have a conversation with Amos Gay.  The new mapping provided by Amos indicates that the stream running through the property might be a brook and we would be looking at 150 ft setbacks.  Jim Roberts to contact Amos Gay. 
5. Audit report.  Angela to schedule MacDonald Paige to attend a future Selectmen Meeting.
6. Fire Department.  After June, the Selectmen with be working with Lyman to determine a direction for Fire Department.

NEW BUSINESS:    

1. Angela Cushman to meet with Gorham Bank & Savings on Wednesday to discuss funding for the new municipal building.
2. Mike Souliere asked if the Selectmen were going to get someone to take care of the beavers around the Toad Island Road culvert.  No decision was made regarding this issue.

SIGNED:

1. Training requests
2. Contract Zoning
3. 04/28/08 Selectmen minutes
4. Receipt reimbursed to Angela Cushman

ADJOURNMENT: 

Ted Poirier made a motion to adjourn the meeting at 19:30.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

MAY 12, 2008

PRESENT:  Ted Poirier, Ed LeBlanc, Jim Roberts, Angela Cushman, Jim Trask

ABSENT:

OTHERS PRESENT:  Sheila Dube, Darrell Whitney, John Gay   

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

PUBLIC FORUM:

OLD BUSINESS:

1. Employee Handbook.  No update at this time. 
2. Building Committee. The Building Committee will hold a public hearing on May 21^st at 6:30 pm in the school gym.  Angela Cushman to mail a postcard to residents for upcoming hearing, town meeting and elections.
3. Animal Control Officer.    Angela Cushman to advertise in the newspaper. 
4. Hights Landing bids. No update at this time. 
5. Audit report.  Angela to schedule MacDonald Paige to attend a future Selectmen Meeting.
6. Fire Department.  After June, the Selectmen with be working with Lyman to determine a direction for Fire Department.

NEW BUSINESS:    

1. Angela Cushman met with Gorham Bank & Savings regarding financing for the new municipal building.  The representative from Gorham provided detailed steps for the financing process.  Bond counsel is a requirement to secure financing.  Angela Cushman to sign agreement letter with Pierce Atwood, Bond counsel, for work to prepare warrant article for borrowing.   
2. Susie Bellerose, Tax Collector, provided April reporting.  For real estate taxes there is $64,000 left to collect which is in line with last year. The 30 day notices for outstanding taxes will be mailed at the end of May.  The number of registrations is up from last year, but the amount of excise is declining.  Residents are registering older vehicles.     
3. Discussion was held regarding contracted services vs. hired employees.  The cleaning ladies are paid employees.  Angela Cushman to invite cleaning ladies to a Selectmen’s meeting discuss hours and desire to continue cleaning if a new town office if built.
4. Michelle Boisjoly, Tax Assessor, to attend next Selectmen’s meeting starting at 6:30 pm to discuss taxes.
5. New office hours will be printed in the Annual Town Report.  The new hours will be Monday 12-7, Wednesday 8-4 and Thursday 2-7.

SIGNED:

1. Training requests
2. 05/14/08 Accounts Payable Warrant
3. 05/14/08 Payroll Warrant

ADJOURNMENT: 

Ted Poirier made a motion to adjourn the meeting at 19:45.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

MAY 19, 2008

PRESENT:  Ted Poirier, Ed LeBlanc, Jim Roberts, Angela Cushman, Jim Trask

ABSENT:

OTHERS PRESENT:  Darrell Whitney, John Gay   

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

DOT

PUBLIC FORUM:

            Darrell Whitney asked about the recycling bin.  The recycling bin is now single-stream; items do not need to be             sorted.

OLD BUSINESS:

1. Employee Handbook.  No update at this time. 
2. Building Committee. The Building Committee will hold a public hearing on May 21^st at 6:30 pm in the school gym.  With the current budget including the new municipal building taxes will not increase.
3. Animal Control Officer.    Angela Cushman to advertise in the newspaper. 
4. Hights Landing bids. Jim Roberts to discuss with Amos Gay. 
5. Audit report.  Angela to schedule MacDonald Paige to attend a future Selectmen Meeting.
6. Fire Department.  After June, the Selectmen with be working with Lyman to determine a direction for Fire Department.
7. New Municipal Building financing.  The warrant article for financing was completed by Pierce Atwood.  The Selectmen decided to prepare and mail bid letters to local banks.
8. Cleaning ladies will be contacted to attend the next Selectmen’s meeting to discuss status employee vs. contractor.
9. The Office will be closed May 26th.  The Selectmen’s meeting will be held on Tuesday, May 27^th at 7 pm.
10. Town book / Hours of operation.  Selectmen discussed the new hours starting July 1^st and these new hours will be included in the annual town report.

NEW BUSINESS:    

1. Boat Launch.  Ed LeBlanc to contact FPL about security at boat launch for holiday weekends.

SIGNED:

1. Floodplain Ordinance
2. Annual Warrant

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 19:20.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

MAY 27, 2008

PRESENT:  Ted Poirier, Ed LeBlanc, Jim Roberts, Angela Cushman, Jim Trask

ABSENT:

OTHERS PRESENT:  Darrell Whitney, Sheila Dube   

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

PUBLIC FORUM:

OLD BUSINESS:

1. Employee Handbook.  Angela Cushman working with David Ordway, Town Attorney, to finalize handbook. 
2. Building Committee. The Building Committee held a public hearing on May 21^st .   Overall the response was favorable. The size of the building is expected to last at least 15 years based on growth.  The design of the new building allows for additions if needed.
3. Animal Control Officer.  Angela Cushman advertised in the newspaper and several responses were received.  Angela and Jim Roberts to provide applications to interested individuals.   
4. Hights Landing. Jim Roberts to contact Amos Gay. 
5. Audit report.  Angela to schedule MacDonald Paige to attend a future Selectmen Meeting.
6. Fire Department.  After June, the Selectmen with be working with Lyman to determine a direction for Fire Department.
7. New Municipal.  Angela Cushman to send out bid letters for financing.  Ted Poirier to review bid letter prior to mailing.    
8. Annual Town Book will be available on Friday.
9. Cleaning ladies were in to speak with the Selectmen.  The cleaning ladies were determined to be employees and will go through training. 
10. Annual Town Meeting.  Selectmen reviewed handouts prepared by Angela Cushman that will be distributed at Town Meeting. 

NEW BUSINESS:    

1. Boat Launch.  Ed LeBlanc met with Mr. Sweet, Southern Hydro, regarding security at boat launch for holiday weekends.  Southern Hydro hired a security firm for the boating season for approximately $5,000.  
2. Cleaning ladies. 

SIGNED:

1. Animal Shelter Contract
2. 05/28/08 Accounts Payable Warrant
3. 05/28/08 Payroll Warrant
4. 05/12/08 Selectmen Minutes

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 19:40.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

JUNE 9, 2008

PRESENT:  Ted Poirier, Ed LeBlanc, Jim Roberts, Jim Trask

ABSENT:

OTHERS PRESENT:  Darrell & Lisa Whitney, Sheila Dube, John Gay, Heather Lavoie, Laurie Vezina, Deb Sawyer   

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

PUBLIC FORUM:

OLD BUSINESS:

1. Employee Handbook.  Angela Cushman working with David Ordway, Town Attorney, to finalize handbook. 
2. Building Committee. The Building Committee held a public hearing on May 21^st .   Overall the response was favorable. The size of the building is expected to last at least 15 years based on growth.  The design of the new building allows for additions if needed.
3. Animal Control Officer.  Angela Cushman advertised in the newspaper and several responses were received.  Angela and Jim Roberts to provide applications to interested individuals.   
4. Hights Landing. Jim Roberts to contact Amos Gay. 
5. Audit report.  Angela to schedule MacDonald Paige to attend a future Selectmen Meeting.
6. Fire Department.  After June, the Selectmen with be working with Lyman to determine a direction for Fire Department.
7. New Municipal.  Angela Cushman to send out bid letters for financing.  Ted Poirier to review bid letter prior to mailing.    
8. Annual Town Book will be available on Friday.
9. Cleaning ladies were in to speak with the Selectmen.  The cleaning ladies were determined to be employees and will go through training. 
10. Annual Town Meeting.  Selectmen reviewed handouts prepared by Angela Cushman that will be distributed at Town Meeting. 

NEW BUSINESS:    

1. Boat Launch.  Ed LeBlanc met with Mr. Sweet, Southern Hydro, regarding security at boat launch for holiday weekends.  Southern Hydro hired a security firm for the boating season for approximately $5,000. 
2. Cleaning ladies. 

SIGNED:

1. Animal Shelter Contract
2. 05/28/08 Accounts Payable Warrant
3. 05/28/08 Payroll Warrant
4. 05/12/08 Selectmen Minutes

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 19:40.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

JUNE 16, 2008

PRESENT:  Ted Poirier, Ed LeBlanc, Jim Trask, Jim Roberts, Michael Souliere

ABSENT:

OTHERS PRESENT:  Sheila Dube, John Gay, Darryl Whitney

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

PUBLIC FORUM:

OLD BUSINESS:

1. Employee Handbook.   still pending   
2. Animal Control Officer.  Jim Roberts is in contact with 2 individuals that may have an interest in the position, and will give his recommendation at the next meeting.
3. Audit report:  no update at this time
4. Fire Department.  pending until July
5. Municipal Building – Letter from bank will be in after July 2nd.
6. Weekly Trash Pick-up – BBI will still do a pick up on Friday, July 4^th.

NEW BUSINESS:

1. Problem with dirt bikers with at the Transfer Station – discussed different options regarding posting for trespassing.  Possible $500 fine.  Tabled until next week.
2. The collector and clerk office will not be open on June 30, 2008 to close out the year end.  Selectmen meeting will be at 7:00pm.
3. Discussed meeting every other week during the summer months.
4. Municipal building – discussed that it will be surveyed soon and preliminary steps for construction will be taken.
5. Bickford road – need to do some construction to replace the culvert. Paving will be done next year after road settles.

SIGNED:

ADJOURNMENT:

Motion made by Ed LeBlanc to adjourn meeting at 19:45.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

sjb – transcribed 08/14/08

SELECTMEN MEETING MINUTES

JUNE 23, 2008

PRESENT:  Ted Poirier, Ed LeBlanc, Jim Roberts, Angela Cushman, Jim Trask

ABSENT:

OTHERS PRESENT:  Darrell Whitney, Sheila Dube, John Boissonnault, John Gay, Kristin Russell  

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

            Kristin Russell, Animal Control Officer, expires June 2009

CORRESPONDENCE:

PUBLIC FORUM:

OLD BUSINESS:

1. Employee Handbook.  Draft policy given to Selectmen for review. 
2. Animal Control Officer.  Kristen Russell was appointed as Animal Control Officer; term expiring June 2009.   
3. Town Audit.
4. Fire Department.  After June, the Selectmen with be working with Lyman to determine a direction for Fire Department.
5. Landfill at Transfer Station.  ATV’s and four wheelers have been riding on this area.  Signs will be installed stating no trespassing.  Game wardens will be called in to enforce.  Discussion was held regarding installing a surviellence camera.      
6. New Municipal Building.  Next meeting will be held on Wed, June 25^th at 6:30pm.  

NEW BUSINESS:    

1. Right to Know Law Training.
2. Cleaning ladies June 30^th Jim Trask
3. School board vacancies.
4. Summer schedule for Selectmen meetings.
5. Financial reporting
6. Parking at school parking lot.  Mike to fill
7. Boat Launch.  Ed LeBlanc met with Mr. Sweet, Southern Hydro, regarding security at boat launch for holiday weekends.  Southern Hydro hired a security firm for the boating season for approximately $5,000. 
8. Cleaning ladies. 

SIGNED:

1. Animal Shelter Contract
2. 05/28/08 Accounts Payable Warrant
3. 05/28/08 Payroll Warrant
4. 05/12/08 Selectmen Minutes

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 19:40.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

JUNE 30, 2008

PRESENT:  Ted Poirier, Jim Roberts, Angela Cushman, Jim Trask, Ed LeBlanc

ABSENT:

OTHERS PRESENT:  Darrell Whitney, Sheila Dube

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

PUBLIC FORUM:

OLD BUSINESS:

1. Employee Handbook.  Ted Poirier asked if maternity leave is included in the personnel policy.  Angela Cushman clarified that maternity leave falls under the Family Medical Leave Act. 
2. Animal Control Officer.  Jim Trask made a motion to pay the ACO $14/hour with a minimum 2 hr call plus mileage; 2^nd by Ted Poirier. Passed 2/0.
3. Town Audit.  The audit for current fiscal year has begun and will continue over the next couple of months.  Angela to schedule auditors to attend a Selectmen’s meeting to review the past fiscal year's report.
4. Fire Department.  After June, the Selectmen with be working with Lyman to determine a direction for Fire Department.  No update at this time.
5. Landfill at Transfer Station.  ATV’s and four wheelers have been riding on this area.  Signs will be installed stating no trespassing.  Game wardens will be called in to enforce.  Discussion was held regarding installing a surviellence camera. Jim Roberts to determine wording on signage.
6. New Municipal Building.  The committee is awaiting plans from BH2M.  Bid packages for financing are due back July 2^nd.  Next meeting will be held on Wed, July 9th at 6:30pm.  
7. Training for cleaning ladies will occur this week.
8. Right to Know Law Training.  Angela Cushman to prepare for Selectmen.

NEW BUSINESS:    

1. Volunteer Insurance Coverage.  Selectmen agreed to obtain insurance through MMA to cover volunteers for the year.  Angela Cushman to complete application.
2. Jim Trask asked about health insurance coverage for janitors at the school.  Jim Trask to follow up with the SU7 business office.
3. Small modular.  Jim Trask contacted Mike Garrity regarding selling off the small modular.  Mike Garrity indicated that the maybe the city of Saco or the School Department might have an interest.

SIGNED:

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 19:25.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

JULY 7, 2008

PRESENT:  Ted Poirier, Jim Roberts, Angela Cushman, Jim Trask

ABSENT: Ed LeBlanc

OTHERS PRESENT:  Darrell Whitney, Sheila Dube

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

            Keeping Neighbors Warm Program -

PUBLIC FORUM:

OLD BUSINESS:

1. Employee Handbook.  Obtain
2. Landfill at Transfer Station.  ATV’s and four wheelers have been riding on this area.  Signs will be installed stating no trespassing.  Game wardens will be called in to enforce.  Discussion was held regarding installing a surviellence camera. Jim Roberts to determine wording on signage.
3. New Municipal Building.  The committee is awaiting plans from BH2M.  Next meeting will be held on Wed, July 9th at 6:30pm.  
4. Right to Know Law Training.  Angela Cushman to prepare for Selectmen.
5. Volunteer Insurance
6. Small Modular.  No update at this time.

NEW BUSINESS:    

1. Signage and update of the website.
2. Selectmen reviewed bid packages.
3.  

SIGNED:

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 19:25.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

JULY 21, 2008

PRESENT:  Ted Poirier, Jim Roberts, Angela Cushman, Jim Trask

ABSENT: Ed LeBlanc

OTHERS PRESENT:  John Gay, Rose & Dave Hill

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

             Ricky Guay requested a Guay Lane.  Angela to contact Mike Souliere to order sign.  Angela to keep track of             ordered signs.  

OLD BUSINEES:

1. Employee Handbook.  Angela to finalize and obtain approval from Selectmen on 08/04/08.
2. Landfill at Transfer Station.  Jim Roberts to determine wording on signage and contact Mike Souliere to order sign.   
3. New Municipal Building.  Next meeting will be held on Wed, July 23rd at 6:30pm.  The Town has obtained temporary financing through TDBanknorth.  Permanent financing will be obtained in the next couple of months.
4. Right to Know Law Training.  Angela Cushman to prepare for Selectmen, Town Clerk, Tax Collector and Treasurer.  Your County Commissioners is offering a free training course on August 7^th at 6 pm.    
5. Small Modular.  Jim Trask offered to sell modular to Saco.  Saco not interested at this time.  During construction of new municipal building modular will be used for storage.  After construction, Town will put out to bid.
6. School Reorganization.  No activity at this time. Jim Trask to provide future updates.
7. Keeping Neighbors Warm.  Jim Trask and Jim Roberts attend a meeting recently to receive updated information regarding this program.

NEW BUSINESS:    

1. Snow plow contract.  Selectmen signed the snowplow contract.
2. Jim Trask made a motion for the 2008-2009 fiscal year that Ted Poirier be the Selectmen Chair; 2^nd by Ed LeBlanc. Passed 2/0.
3. School board vacancies.  Janice Sauders contacted the top two write-ins and both individuals declined.  Ed LeBlanc made a motion to allow the School Board to fill the two current vacancies, 2^nd by Jim Trask.  Passed 3/0.
4. Volunteer Program.  Michelle Boisjoly provided information to the Selectmen regarding a new law recently enacted – “An Act to Allow a Municipality to Adopt a Program to Provide Property Tax Benefits to Senior Citizens”.  A municipality may by ordinance establish procedures and additional standards of eligibility for this type of program.
5. Ted Poirier also mentioned considering an ordinance for littering.  The Selectmen discussed the possibility of addressing several ordinances together in the future.
6. Monthly reporting.  Susie Bellerose, Tax Collector, provided a monthly report to the Selectmen.  As of 06/30/08 there is $139.68 outstanding in personal property taxes.  2007 liens totaled $44,789.24.  Janice Sauders, Town Clerk, provided a monthly report of clerk activity.

PUBLIC FORUM:

            Dave & Rose Hill asked about the status of the bid they submitted for the Town Landing.  Ted Poirier made a motion to sell the property to the highest bidder; 2^nd by Ed LeBlanc.  Passed 2/1.  Angela to contact David Ordway, Town Attorney, to request a purchase & sale agreement.

      John Gay asked about cutting bushes at the intersection of Rt 35 and Waterhouse Rd.

SIGNED:

1. 07/23/08 Payroll Warrant
2. 07/23/08 Accounts Payable Warrant
3. Training requests
4. MacDonald Page auditor contract

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 20:15.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

AUGUST 4, 2008

PRESENT:  Ted Poirier, Jim Roberts, Angela Cushman, Jim Trask, Ed LeBlanc, Michelle Boisjoly

ABSENT:

OTHERS PRESENT:  John Gay, Bill Thompson

Selectmen Ted Poirier declared the meeting open at 19:00.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

            Michelle Boisjoly, Assessor, expires August 2009

CORRESPONDENCE:

OLD BUSINEES:

1. Employee Handbook.  Final version approved by Selectmen.
2. Landfill at Transfer Station.  Jim Trask made a motion to have RSD Graphics to design a sign to meet the needs of the landfill issue; 2^nd Ed LeBlanc.  Passed 3/0.   
3. New Municipal Building.  Next meeting will be held on Wed, August 6th at 6:30pm.  The Town is seeking permanent financing through Maine Municipal Bond Bank. The Selectmen discussed the use of purchase orders to track purchasing for the new municipal meeting.  Sheila Dube asked for clarification about the bidding process.   
4. Right to Know Law Training.  Angela Cushman distributed training to the Selectmen, Town Clerk, Tax Collector, Assessor and CEO.  
5. School Reorganization.  Ted Poirier communicated that there will be upcoming educational meetings for Towns.

NEW BUSINESS:    

1. Monthly reporting.  Angela Cushman provided monthly reporting to the Selectmen. 
2. Taxes will be committed August 13^th. 
3. Biddeford Free Clinic. 
4. URIP Block Grant
5. Tax Rate/Appointment/Consult with Lyman.  The tax rate will be $14.40.  York County Taxes final bill was approximately $468 more than the amount estimated.  Jim Trask made a motion to pay bill and take money out of contingency; 2^nd Ed LeBlanc.  Passed 2/1.  The Town of Lyman has asked Michelle to act as a consultant to assist the new assessor in committing the taxes for Lyman.  This consulting will occur on the days not working at Dayton.
6. Ball fields.  DEP has contacted Jim Roberts regarding a storm water permit for the ball field.  Bill Thompson communicated his firm could complete the permit application and supporting paperwork for approximately $1,000.  Ed LeBlanc made a motion to accept Bill’s proposal; 2^nd Jim Trask.  Passed 3/0.    
7. Jim Trask asked about mileage reimbursement for Jim Roberts regarding work related to the new municipal town building.  Selectmen agreed to payment of mileage reimbursement for Jim Roberts.

PUBLIC FORUM:

      John Gay asked if someone could contact DOT about getting bushes cut along Goodwin’s Mill Bridge.  Also, he communicated there is a speeding issue on Buzzell Rd.  The Selectmen will contact Dayton Sand & Gravel and Shaw Brothers to speak to drivers.  Jim Trask will contact the York County Sheriff or the State Police regarding a traffic detail along Buzzell Rd.

      Lisa Whitney expressed safety concerns regarding trees and branches falling on Steele Rd.  Mike Souliere to assess the situation along Steele Rd.

SIGNED:

1. 08/04/08 Payroll Warrant
2. 08/04/08 Accounts Payable Warrant
3. Training requests

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 20:00.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

AUGUST 18, 2008

PRESENT:  Ted Poirier, Jim Roberts, Jim Trask, Ed LeBlanc, Susan Bellerose

ABSENT: Angela Cushman

OTHERS PRESENT:  John Gay, Darryl Whitney, Sheila Dube

Selectmen Ted Poirier declared the meeting open at 19:07.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

             CEO report

OLD BUSINEES:

1.  Landfill at Transfer station – No update at this time, other than Mike Souliere is checking into prices for signs.

2  New Municipal Building: excavation has begun and we’ve started pouring cement for the footing.  

3.  School Reorganization.  A Transition Plan and Timetable for the New RSU#56 are done, per Jim Trask, and submitted to the Dept of Education. The transition committee will begin implementing the plan in September.  (please see the detailed attachment)

NEW BUSINESS:    

1. Hights Landing closing – received Municipal Release Deed and Real Estate Transfer Tax Declaration from attorney David Ordway for the selectmen to sign.  Witnessed by John Gay and notarized by Susan Bellerose.

      David Hill came in to pick up the forms for he and Rose Marie to sign and process at the registry of deeds.

2. Monthly reporting.  Susan Bellerose provided monthly report of taxes and excise.

PUBLIC FORUM:

John Gay expressed concerns about the bushes at the mill pond bridge.  And has anything been done about speeding.  The signs are down on Rte. 5 and why?   And the bamboo at the intersection of Rte 5 and River Rd is an obstruction; Dave Hill has contacted the state about the problem.

SIGNED:

1. 08/18/08 Payroll Warrant
2. 08/18/08 Accounts Payable Warrant
3. Training requests – approved for James Roberts & Angela Cushman for GA training

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 19:45.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

sjb

SELECTMEN MEETING MINUTES

SEPTEMBER 8, 2008

PRESENT:  Ted Poirier, Jim Roberts, Jim Trask, Angela Cushman

ABSENT: Ed LeBlanc

OTHERS PRESENT:  John Gay, Alison McCrady

Selectmen Ted Poirier declared the meeting open at 19:03.

EXECUTIVE SESSION:

ANNOUNCEMENTS:

APPOINTMENTS:

CORRESPONDENCE:

             CEO report

OLD BUSINEES:

1.      Landfill at Transfer station. Angela to follow up on sign.

2.      New Municipal Building.  Jim Roberts provided an update to the Selectmen.

3.      School Reorganization. No update at this time. 

NEW BUSINESS:    

1. EcoMaine, Alison McCrady, was in to present information regarding single sort recycling program.   
2. Selectmen meetings.  For the month of September, the Selectmen will meet the 15^th  and the 29^th.  The Selectmen will go back to weekly meetings starting in October.  The Selectmen discussed the possibility of changing the nights of the Selectmen meetings to Tuesday or Wednesday.  Angela to check into impact to warrants and the possibility of direct deposit. 
3. Carol Niles, Dayton resident, submitted a request for the Selectmen to consider volunteer tax relief.  Angela to follow up with a letter. 
4. GA Maximums. No update at this time.

PUBLIC FORUM:

            John Gay asked about the trimming of the bushes.  According to Ted Poirier the DOT will be taking of the             bushes.  

SIGNED:

1. Training requests
2. Journal corrections

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 19:10.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc

SELECTMEN MEETING MINUTES

SEPTEMBER 15, 2008

PRESENT:  Ted Poirier, Jim Roberts, Ed LeBlanc, Jim Trask, Angela Cushman

ABSENT:

OTHERS PRESENT:  John Gay, Alison McCrady

Selectmen Ted Poirier declared the meeting open at 19:02.

EXECUTIVE SESSION:

            Jim Trask made a motion to enter into an executive session pursuant to 36 M.R.S.A. 841.  Jim Trask made a motion to give a poverty abatement for real estate taxes; 2^nd Ed LeBlanc.  Passed 3/0.

ANNOUNCEMENTS:

APPOINTMENTS:

            Andy Donovan, Saco River Corridor Commission, expires September 2010

CORRESPONDENCE:

             CEO report

OLD BUSINEES:

1. Landfill at Transfer station.  Signs have been ordered.
2. New Municipal building. Jim and Angela provided an update.  Ads will be placed in the newspaper for the selling & removal of current building and current vault door.  Angela to handle ads.
3. School Reorganization.   Public Hearing will be on Thursday, September 18^th at 6:30 pm.  Selectmen signed off on the RSU ballot.
4. Selectmen meetings.  Jim Trask made a motion to hold selectmen meetings on Tuesday starting November 14th; 2^nd Ed LeBlanc.  Passed 3/0.  Angela and Jim to advertise on website and newspaper.

NEW BUSINESS:    

1. Energy Forum will be held at the Dorothy Stevens Community in West Kennebunk from 5-7 pm.  This forum is open to residents and town officials to hear about ways to get ready for the winter. 
2. Saco River Corridor Commission.  Andy Donovan, a resident from Biddeford, spoke to the Selectmen regarding representing the Town of Dayton on the commission.  Jim Trask made a motion to appoint Andy Donovan; 2^nd Ed LeBlanc.  Passed 3/0.
3. Monthly Reporting.  Susie Bellerose provided an update on tax collections.  As of August 30^th, $179,000 has been collected in real estate taxes and motor vehicle excise taxes collected was $33,071.
4. Dayton School-gravel & tree work.  Selectmen discussed and decided to pay for the work out of the town budget.
5. Hazardous Waste Day will be held on Saturday, September 20^th at Scarborough.

PUBLIC FORUM:

            John Gay complimented the mowing along side the roads.

            Lisa Whitney asked about the tree work along Steele Rd.

SIGNED:

1. Selectmen meeting dated May 19, 2008 – September 8, 2008
2. 09/17/08 A/P Warrant
3. 09/17/08 Payroll Warrant

ADJOURNMENT: 

Ed LeBlanc made a motion to adjourn the meeting at 20:10.

*Minutes may not be verbatim they may have been paraphrased for clarity.

_________________________ Ted Poirier, Chair

_________________________ Ed LeBlanc

_________________________Jim Trask

amc