SELECTMEN MEETING MINUTES
MARCH 31, 2008
PRESENT: Ted Poirier, Angela Cushman, Ed LeBlanc, Mike Souliere, Jim Trask, Jim Roberts
ABSENT:
OTHERS PRESENT: Sheila Dube, Lisa Whitney, John Gay, Dave Hill, Amos Gay, John Boissonnault, Paul Poirier, Scott Littlefield, Ed Littlefield, Jeff Sawyer, Lisa & Allan Bouchard
Selectmen Ted Poirier declared the meeting open at 19:00.
EXECUTIVE SESSION:
ANNOUNCEMENTS:
APPOINTMENTS:
Angela Cushman, General Assistance Administrator, expires 2011
James Roberts, General Assistance Administrator, expires 2011
CORRESPONDENCE:
1. CEO Report
PUBLIC FORUM:
1.
OLD BUSINESS:
1. School re-organization. The RSU committee has sent a letter to Sue Gendron to request an extension on filing paperwork.
2. Employee Handbook. David Ordway, Town Attorney, is reviewing the draft personnel policy.
3. Building Committee. The Committee will hold a public hearing April 9th at 6:30 pm to hear comments from the residents regarding a new multi-purpose municipal building. Angela and Jim to publicize public hearing.
4. Animal Control Officer. Jim Roberts is in contact with 2 individuals that may have an interest in the position.
5. Harris Farm skier crossing sign. Mike Souliere will be installing signs.
6. Hights Landing bids. On hold until a later date.
7. Fire Department. The Selectmen and Budget Committees of both Lyman and Dayton met shortly with Fire Department representatives and then met to discuss the fire department budget. Selectmen and Budget Committees of both towns agreed to the following budget: 3% increase on contract, 11.98% increase on FT personnel, fire truck account staying the same as last year and not to fund the fire chief position. The Fire Department will also access the current balance of the fire truck account to purchase a ladder truck and pickup truck. A task force will be formed consisting of Selectmen, Budget Committee members and Fire Department
representatives or a consultant will be hired to determine the future direction of the fire department.
8. Heating system at the school modular. The current system is up to date per the School Board.
NEW BUSINESS:
1. Snowplow bids. The Selectmen opened the snowplow bids. A decision on the bids will be made at a later date.
Paul Poirier - $150,000 with annual increase 5% + price of bond; $6,000 school (included in the $150,000), price cap on fuel @ $4.50.
Mike Souliere - $193,000; $7,000 school, $6,000 performance bond, 2.5% annual increase
Seth McCoy - $123,375 ($3,025 per mile); school $22,500, approximately $60,000 to be stock piled for salt/sand, bond included.
John Boissonnault asked if a conflict of interest exists between Mike Souliere being the Road Commissioner and also bidding on the snowplow contract. Lisa Bouchard asked what happens if none of bids meet the criteria of the proposed bid. The bids could be rejected and the process would start again. Lisa also asked if the contractors are required to have certain equipment to complete the job. Yes, the contractors are required to have certain equipment which would be outlined in the contract. Another question from Lisa was can the contractor come back to the Town for more money. No, unless the contractor has negotiated a price cap for diesel fuel.
2. Budget committee. The budget committee will be meeting Wed, April 2th ~ 6:30 pm ~ Town Office.
3. Selectmen received a copy of the annual audit report completed by MacDonald Paige. Angela Cushman reviewed the highlights of the management letter and communicated that some procedures have been updated to address the comments. Ed LeBlanc will be reviewing bank reconciliations on a monthly basis. Angela Cushman to schedule the auditors for a future Selectmen meeting.
SIGNED:
1. 03/24/08 Selectmen minutes
2. 04/02/08 Payroll warrant
3. 04/02/08 Accounts Payable warrant
ADJOURNMENT:
Motion made by Ed LeBlanc to adjourn meeting at 20:05.
*Minutes may not be verbatim they may have been paraphrased for clarity.
_________________________ Ted Poirier, Chair
_________________________ Ed LeBlanc
_________________________Jim Trask
amc
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